Automate Cleaning Orders with ONEtobeONE’s Control Tower

With the ONEtobeONE Control Tower, managing and automating cleaning orders becomes effortless. Our platform integrates seamlessly with your transportation management system (TMS), automatically generating and dispatching orders. Key details, such as order number, cleaning station, scheduled time, and cleaning procedures, are instantly forwarded to the correct station. With a network of over 700 connected cleaning stations, you always have access to your preferred locations. This article explains how the system works and the benefits it brings to your operations.

1. Automatic data enrichment and pricing agreements.

When a cleaning order enters the ONEtobeONE portal, it is automatically sent as an email. The system enriches the order with predefined pricing agreements and forwards it directly to the cleaning station. This ensures that the station receives all necessary details instantly, allowing the cleaning to be scheduled without manual intervention.

2. Digital order acceptance and increased efficiency.

After the data enrichment process, the cleaning station receives the order digitally. The station confirms acceptance and notifies the transportation company once the cleaning is completed according to specifications. This automated process minimizes waiting times for drivers and ensures that cleaning procedures are followed accurately.

3. Full cost control and transparent pricing

Once the order is accepted and the cleaning is performed, additional costs may arise due to residual product in the tank. In this case, the cleaning station easily requests these charges through the ONEtobeONE portal.
The transport company immediately receives a notification and can accept or refuse the additional costs on an ad hoc basis. This keeps the cost structure transparent and allows additional costs to be charged directly to the customer.

4. Seamless order processing and detailed reporting.

Once the cleaning is completed, the cleaning station updates the order status in the ONEtobeONE portal. This provides the transport company with instant insight into key details such as start and end times, the European Cleaning Document (ECD), and any additional charges. All data is automatically linked to the TMS, ensuring that administration remains up to date and fully transparent.

5. Flexible pricing and accurate cost allocation.

Once the order is fully processed, cost allocation takes place automatically. ONEtobeONE manages all pricing structures of connected cleaning stations and assigns costs accordingly. For example, kosher cleaning costs are linked to the next job, while standard cleaning expenses are allocated to the previous load. This ensures precise and transparent cost distribution within the TMS.

6. Automated Self-Billing Invoicing.

As the final step, ONEtobeONE automatically generates a self-billing invoice for the cleaning station. Since rates are predetermined, you know exactly what costs to expect. This automation saves time, reduces administrative workload, and provides full control over cleaning expenses.

All the key benefits of ONEtobeONE's Control Tower at a glance

✅ Automation - Create and manage cleaning orders automatically.

✅ Data Enrichment - Enrich order data with pre-stored price agreements.

✅ Efficiency - Reduce waiting times for drivers and ensure correct cleaning procedures.

✅ Cost management - Directly manage and pass on additional costs.

✅ Viewable reporting - Complete overview of cleaning orders and costs.

✅ Flexible pricing - Automatically allocate costs to the right load.

✅ Self-Billing - Automate invoicing, save time and reduce error margins.

‍Optimize your cleaning order management today

With the ONEtobeONE Control Tower, you streamline your entire cleaning process—from order creation to invoicing—while maintaining full cost control. Automate repetitive tasks, reduce errors, and gain real-time insights into every cleaning operation. Ready to take efficiency to the next level? Get in touch today and discover how ONEtobeONE can transform your cleaning workflow.

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